To ensure proper use, the Superintendent or designee may monitor employee usage of technological resources, including the accessing of email and stored files. Monitoring may occur at any time without advance notice or consent. When passwords are used, they must be known to the Superintendent or designee so that he/she may have system access.
The Superintendent or designee shall establish administrative regulations and an Acceptable Use Agreement which outline employee obligations and responsibilities related to the use of District technology. He/she also may establish guidelines and limits on the use of technological resources. Inappropriate use may result in a cancellation of the employee’s user privileges, disciplinary action, and/or legal action in accordance with law, Board policy, and administrative regulation.
The Superintendent or designee shall provide copies of related policies, regulations, and guidelines to all employees who use the District’s technological resources. Employees shall be required to acknowledge in writing that they have read and understood the District’s Acceptable Use Agreement.
Employees are authorized to use District equipment to access the Internet or other online services in accordance with Board policy, the District’s Acceptable Use Agreement, and the user obligations and responsibilities specified below.
1. The employee in whose name an online services account is issued is responsible for its proper use at all times. Employees shall keep account information, home addresses, and telephone numbers private. They shall use the system only under the account number to which they have been assigned.
2. Employees shall use the system safely, responsibly, and primarily for work-related purposes.
3. Employees shall not access, post, submit, publish, or display harmful or inappropriate matter that is threatening, obscene, disruptive, or sexually explicit, or that could be construed as harassment or disparagement of others based on their race, ethnicity, national origin, sex, gender, sexual orientation, age, disability, religion, or political beliefs.
4. Employees shall not use the system to promote unethical practices or any activity prohibited by law, Board policy, or administrative regulations.
5. Employees shall not use the system to engage in commercial or other for-profit activities without permission of the Superintendent or designee.
6. Copyrighted material shall be posted online only in accordance with applicable copyright laws.
7. Employees shall not attempt to interfere with other users’ ability to send or receive email, nor shall they attempt to read, delete, copy, modify, or forge other users’ email.
8. Unless on the district’s web site (intranet), employees shall not develop any classroom or work-related web sites, blogs, forums, or similar online communications representing the District or using District equipment or resources without permission of the Superintendent or designee. Such sites shall be subject to rules and guidelines established for District online publishing activities including, but not limited to, copyright laws, privacy rights, and prohibitions against obscene, libelous, and slanderous content. Because of the unfiltered nature of blogs not on the intranet, any such site shall include a disclaimer that the District is not responsible for the content of the messages. The District retains the right to delete material on any such online communications.
9. Users shall report any security problem or misuse of the services to the Building Principal who will notify the Superintendent if necessary in writing.
(cf. 1311.1 – Political Activities/Functions of School Employees)
(cf. 4118.4/4218.4 – E-Mail (Electronic Monitoring (staff))
(cf. 4131 – Staff Development)
(cf. 5125 – Student Records)
(cf. 6141 – Curriculum Design/Development/Revision)
(cf. 6141.32 – Computer Literacy)
(cf. 6141.321 – Student Acceptable Use of the Internet)
(cf. 6141.322 – Websites/Pages)
(cf. 6141.323 – Internet Safety Policy/Filtering)
Legal References: Connecticut General Statutes
Policy adopted: June 1, 2006 NEW FAIRFIELD PUBLIC SCHOOLS
Policy revised: June 18, 2009 New Fairfield, Connecticut
The intent of these administrative regulations rules is to provide employees with general requirements for utilizing the school unit’s computers, networks, and Internet services. The administrative regulations may be supplemented by more specific administrative procedures and rules governing day-to-day management and operation of the computer system.
These rules provide general guidelines and examples of prohibited uses for illustrative purposes but do not attempt to state all required or prohibited activities by users. Employees who have questions regarding whether a particular activity or use is acceptable should seek further guidance from the office of the Assistant Superintendent.
Failure to comply with Board policy 4118.5/4218.5, these regulations and/or other established procedures or rules governing computer use may result in disciplinary action, up to and including discharge. Illegal uses of the school unit’s computers will also result in referral to law enforcement authorities.
The level of access that employees have to school unit computers, networks, and Internet services is based upon specific employee job requirements and needs.
Employee access to the school unit’s computers, networks, and Internet services is provided for administrative, educational, communication, and research purposes consistent with the school unit’s educational mission, curriculum, and instructional goals. General rules and expectations for professional behavior and communication apply to use of the school unit’s computers, networks, and Internet services.
Employees are to utilize the school unit’s computers, networks, and Internet services for school-related purposes and performance of job duties. Incidental personal use of school computers is permitted as long as such use does not interfere with the employee’s job duties and performance, with system operations, or other system users. “Incidental personal use” is defined as use by an individual employee for occasional personal business. Employees are reminded that such personal use must comply with this policy and all other applicable policies, procedures, and rules.
The employee is responsible for his/her actions and activities involving school unit computers, networks, and Internet services and for his/her computer files, passwords and accounts. General examples of unacceptable uses that are expressly prohibited include but are not limited to the following:
1. Any use that is illegal or in violation of other Board policies, including harassing, discriminatory or threatening communications and behavior, violations of copyright laws, etc.;
2. Any use involving materials that are obscene, pornographic, sexually explicit, or sexually suggestive;
3. Any inappropriate communications with students or minors;
4. Any use for commercial, advertising, or solicitation purposes;
5. Any use as a forum for communicating by E-mail or any other medium with other school users or outside parties to solicit, proselytize, advocate, or communicate the views of an individual or non-school-sponsored organization; to solicit membership in or support of any non-school-sponsored organization; or to raise funds for any non-school-sponsored purpose, whether for-profit or not-for-profit. No employee shall knowingly provide school E-mail addresses to outside parties whose intent is to communicate with school employees, students and/or their families for non-school purposes. Employees who are uncertain as to whether particular activities are acceptable should seek further guidance from the building principal or appropriate administrator.
6. Any communication that represents personal views as those of the school unit or that could be misinterpreted as such;
7. Downloading or loading software or applications without permission from the office of the Assistant Superintendent;
8. Opening or forwarding any E-mail attachments (executable files) from unknown sources and/or that may contain malicious codes;
9. Sending mass E-mails to school users or outside parties for school or non-school purposes without the permission of the Assistant Superintendent;
10. Any malicious use or disruption of the school unit’s computers, networks, and Internet services or breach of security features;
11. Any misuse or damage to the school unit’s computer equipment;
12. Misuse of the computer passwords or accounts (employee or other users);
13. Any communications that are in violation of generally accepted rules of network etiquette and/or professional conduct;
14. Any attempt to access unauthorized sites;
15. Failing to report a known breach of computer security to the office of the Assistant superintendent;
16. Using school computers, networks, and Internet services after such access has been denied or revoked; and
17. Any attempt to delete, erase, or otherwise conceal any information stored on a school computer that violates these rules.
The school unit retains, control, custody, and supervision of all computers, networks, and Internet services owned or leased by the school unit. The school unit reserves the right to monitor all computer and Internet activity by employees and other system users. Employees have no expectation of privacy in their use of school computers, including E-mail messages and stored files.
Employees are expected to use appropriate judgment and caution in communications concerning students and staff to ensure that personally identifiable information remains confidential.
Teachers, staff members, and volunteers who utilize school computers for instructional purposes with students have a duty of care to supervise such use. Teachers, staff members, and volunteers are expected to be familiar with the school unit’s policies and rules concerning student computer and Internet use and to enforce them. When in the course of their duties, employee volunteers become aware of student violations, they are expected to stop the activity and inform the building principal or his/her designee.
The employee shall be responsible for any losses, costs, or damages incurred by the school unit related to violations of policy 4118.5/4218.5 and/or these regulations.
The school unit assumes no responsibility for any unauthorized charges made by employees including but not limited to credit card charges, subscriptions, long distance telephone charges, equipment and line costs, or for any illegal use of its computers such as copyright violations.
Employee Acknowledgment Required
Each employee authorized to access the school unit’s computers, networks, and Internet services is required to sign an acknowledgment form stating that they have read policy 4118.5/4218.5 and these regulations. The acknowledgment form will be retained in the employee’s personnel file.
Regulation approved: June 1, 2006 NEW FAIRFIELD PUBLIC SCHOOLS
Regulation revised: June 18, 2009 New Fairfield, Connecticut
NEW FAIRFIELD PUBLIC SCHOOLS
New Fairfield, Connecticut
EMPLOYEE COMPUTER AND INTERNET USE
No employee shall be allowed to use school computers or the Internet until s/he has signed and returned this acknowledgment.
I have read policy 4118.5/4218.5 – Acceptable Computer Network Use and its Administrative Regulations -–Acceptable Computer Network Use and understand their terms and conditions.